Travel is personal and each individual’s goals and experiences may differ.
As travelers ourselves, we’ve learnt that every journey starts with a preconceived idea of what to expect. Inevitably, this idea changes as we embark on the actual experience, the journey.
It is our goal that your journey exceeds your expectations.
If something falls short, we share your disappointment and will do our best to correct what’s gone wrong. For example, hotel accommodations vary significantly around the world in terms of room size, location and service levels. And while our team tries hard to work only with partners that meet our high standards, it is to be expected that travelers have a favorite and least favorite stay, meal, guide etc. on any journey.
Inside Europe works only with trusted partners, but we depend upon people (our team, hotel staff, waiters, guides etc.) to help deliver on our travelers’ expectations. We apologize should one or two of these people that you come in contact with fall short. Changes to the itinerary may also occur, sometimes unexpected and at the last minuted. We hope that you will not allow an isolated situation to upset your vacation experience.
An important part of the joy of travel is to experience the unexpected and leave room for serendipity. We hope you share that philosophy and make the most of your travel experience with us.
–Your Inside Europe Team
Inside Europe will not be bound by, or liable for, any description, photograph, representation or warranty made by or provided by any independent third party sales representative, Travel Agent, or other person or entity relating to any travel experience offered by the Provider.
Inside Europe reserves the right to make changes in departure dates, departure cities, itinerary sequence, trip direction, airlines, hotels, fees, optional excursions, activities, ship assignment or cruise ports-of-call. On certain dates, especially holidays, some attractions or activities may be closed. Inside Europe reserves the right to substitute attractions or activities of equal or higher value. Such changes are not grounds for withdrawal or refunds. Any such changes will be communicated to the tour director first. Inside Europe may cancel a program due to insufficient enrollment, unforeseen operational difficulties, lack of projected availability or any other reasons. If a trip is cancelled by Inside Europe, a refund as outlined in the cancellation policy will be made within 90 days. This is Inside Europe’s sole liability.
The selection of the tour package is binding. A change request needs to be submitted in writing and results in processing fee and any additional costs.
Inside Europe only operates tours with confirmed air space. We reserve the right to reassign tours to another departure date in the unlikely event that the confirmed airline or airlines change the scheduling.
Each group’s gateway city is clearly stated on the online registration form. Inside Europe reserves the right to suggest an alternative gateway if a significantly lower fare is available from a nearby airport. It is each group’s and/or individual participant’s responsibility to be at the airport in plenty of time for check-in and security procedures. We strongly recommend arriving no later than three hours prior to an international flight and two hours prior to a domestic flight. Inside Europe advises each traveler to check-in individually and make sure their luggage is labelled clearly with the passenger’s name and the contact number you will be using while traveling.
Inside Europe only works with fully insured, licensed and bonded transportation companies as recommended by IATAN. Inside Europe provides air transportation in partnership with IATA authorized ticketing agent Nonstop Travel.
Inside Europe utilizes regularly scheduled flights. Equipment, routing and itinerary for particular flights may be modified by the direct air carrier or by Inside Europe. Single plane service is not guaranteed; alternative aircraft of any carrier may be substituted at any time, and aircraft may make additional stops. Such changes will not create a right to cancellation or refund. Inside Europe is not responsible for flight delays, missed connecting flights, long layovers or any expenses related to such delays.
Tickets and Final Details
The specific flight itinerary will be made available at least 120 days prior to departure, and specific hotel assignments will be available at least 30 days before departure. E-tickets will be sent once full payment from all participants has been received. Please note that Inside Europe only sends e-tickets and travel documents directly to the group director for student travelers. If an Air-Land traveler changes to the Land-Only package, change fees as outlined apply and vice versa, however, if a Land-Only traveler changes to Air-Land, additional fees may apply. No changes will be made without complete change fee payment(s). The airline ticket will not be refunded after ticketing.
Due to airline and bus restrictions the limit is one checked bag with weight limits varying by airline, typically 50 pounds, per person and one small carry-on item (preferably a backpack, no wheeled carry-on luggage is permitted). Some airlines impose a fee for checked luggage which is not included in the tour cost. Luggage travels at the risk of the participant, and Inside Europe is not responsible for any delay of, loss or damage to it or its contents. Airlines are strictly adhering to their policy of one carry-on bag. Please check with the air carrier directly for their specific baggage liability limitation. Airlines are not responsible for any act or event during the time the participants are not on board their planes or conveyances. The participant’s contract in use by the airline, when issued, shall constitute the sole contract between the airline and the participant. Any and/or all transportation companies mentioned herein shall have or incur no responsibility for liability to any traveler aside from their liability as common carriers.
All Inside Europe groups are accompanied by an Inside Europe Tour Manager/Host (unless otherwise requested by the travelers). Our Tour Managers/Hosts do not normally accompany groups on homestay/language course extensions and optional excursions. Multi-day extensions to another destination other than those offered can be requested to include the service of a Tour Manager or alternatively a local host.
Inside Europe’s tour pricing is based on the estimated number of participants supplied by the tour director. Pricing varies by the number of participants. Pricing is based on a minimum/maximum of travelers as stated for each trip. Inside Europe reserves the right to offer smaller than expected groups an alternate itinerary which goes to the same general area or pay a small group surcharge. It is at the tour director’s discretion whether to accept the alternate trip or pay the surcharge. Inside Europe reserves the right to charge a small group surcharge in the event the original projected participant numbers which were provided by the group director and upon which the itinerary’s costing was based are not attained.
Each Inside Europe tour begins with the takeoff of the international flight and ends upon completion of the return flight to the United States or Canada for Air-Land travelers. Unless otherwise stated, each Inside Europe Land-Only tour begins at the first tour hotel in Europe and ends at the final tour hotel in Europe. Inside Europe, LCC, its affiliates, directors, officers, employees or the group director, host school or schools, including any person or entity employed or utilized by Inside Europe or host schools in any foreign country cannot be responsible for any injury, loss, damage, accident, delay or expense resulting from events beyond its control, including, without limitation, acts of God, war, terrorism, strikes, incidents of politically-motivated violence, sickness or quarantine, government restrictions or regulations, including the Covid-19 pandemic and similar occurrences and, in the absence of its own gross negligence, arising from the use of any vehicle or from Inside Europe’s selection of, or from any act or omission by, any host family, bus or car rental agency, airline, ferry/ship, railroad, taxi or tour bus service, hotel, restaurant, school, university, or other firm, agency, company or individual. Please note that the descriptions on the website or promotional brochures are sample program descriptions only, please refer to your group’s itinerary given to you by Inside Europe. Your actual itinerary may vary. The final itinerary, to be received shortly before departure, constitutes the program which will be provided by Inside Europe. No warranties, terms or conditions apply to any program unless expressly stated in the brochure or expressly stated in writing and signed by Inside Europe.
Traveling abroad with Inside Europe does require the ability to walk distances, navigate stairs and transport luggage. Tour participants should anticipate encountering natural and architectural barriers outside the United States or Canada which Inside Europe cannot and does not control. Special meals other than a vegetarian or gluten-free option (very limited choices) and/or medical supervision cannot be provided.
Porterage is generally not included in our tours (unless stated otherwise in the inclusions), but is available on-spot and for a surcharge in most hotels. Inside Europe offers and provides services on a fair and non-discriminatory basis, without consideration of any factor or characteristic prohibited by law and with equal opportunity for all applicants and participants. Inside Europe complies with all laws prohibiting discrimination.
1.) I, the undersigned, whose name and signature appear on the online registration form supplied alongside with this form (and my parent or guardian if I am a minor), am a registrant for a trip with Inside Europe, LLC. and hereby acknowledge that I have read and agree to the Inside Europe’s Terms and Conditions and the tour itinerary for my group, as well as those provisions contained in the release below, and acknowledge that they form part of my agreement with Inside Europe including sections concerning responsibility, refunds and changes in dates, cities, hotels and prices.
2.) I will indemnify Inside Europe, its affiliates, agents, directors, employees and hold them harmless for any financial liability or obligation which I personally incur, or injury or damage to the person or property of others which I cause or contribute to, while on tour with Inside Europe.
3.) I understand the liabilities as outlined in the terms and conditions.
4.) I understand that future Inside Europe’s advertising and publicity material may include statements made by participants, or their photographs/videos, and I consent to such use of my comments or photographic likenesses.
5.) I understand that I am responsible for exercising caution and common sense at all times to avoid injuries. I understand that Inside Europe is requiring the purchase of a mandatory travel protection plan for my benefit while on an Inside Europe tour as well as limited tour cancellation or interruption insurance if I fail to participate or am delayed in connection as a result of certain specified actions or events.
6.) I hereby waive and release Inside Europe, its affiliates, agents, directors, officers, and employees, including any person or entity employed or utilized by Inside Europe or host schools in any foreign country, from all claims arising from any injury, loss, damage, accident, delay, or expense resulting from events beyond its control (as outlined in Terms & Conditions).
7.) If my local municipality, school/college/university, the respective board, administration or similar group is officially sponsoring this trip, I will receive written notification of that fact from this sponsor, together with a statement of any responsibility for the trip assumed by that organization. In the absence of such a written notification, I understand that the trip is not officially sponsored nor supported by my municipality or my school system. Therefore, my local school/college/university, the respective board, administration, officials, municipality and municipal officials have no liability or responsibility whatsoever with respect to the trips unless they expressly inform me otherwise in writing, and by going on an Inside Europe tour I expressly release and waive all claims of any type against any or all of the foregoing in any way related to, or arising out of, the tour.
8.) I understand that Inside Europe reserves the right to make changes in the program and in program costs as described in the tour brochure and itinerary description without liability for refund.
9.) I understand that obtaining a passport and or visa (if applicable) is my responsibility. I understand that the inability to obtain visas and other documents does not constitute grounds for withdrawal with full refund; the standard refund policy will apply.
10.) I acknowledge acceptance of the terms of the refund policy as outlined in the Inside Europe Terms and Conditions.
11.) I agree that any dispute with Inside Europe will be submitted to binding arbitration, to be conducted substantially in accordance with the rules of the American Arbitration Association. Unless Inside Europe agrees to a different location, the arbitration shall be conducted in York County, SC. I agree that if I do not substantially prevail in the arbitration, I will be responsible for Inside Europe’s expenses, including lawyers’ fees participating in the arbitration. The decision of the arbitrator shall be final. I understand that by signing this agreement, I am giving up my right to have any claim against Inside Europe decided in court before a judge or jury.
12.) This agreement will be effective when my application is accepted by Inside Europe and shall be governed by the laws of the State of South Carolina. This agreement cannot be modified except in writing by Inside Europe.
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IMPORTANT LEGAL NOTICE: Inside Europe, LLC believes all information to be accurate at the time of publication. However, we reserve the right to make corrections.